How to Stop Otter AI from Joining Meetings

At a glance

Quick fix by platform

The fastest way to stop an Otter bot depends on where it is joining from. Otter can attach to meetings through a connected calendar, through platform-level integrations, or by being invited manually — so the right switch differs by source. The table below maps each entry point to the control that stops it.

Step 1 — Disable auto-join in Otter

Start by turning off auto-join inside Otter itself — this is the single change that stops the bot from adding itself to future events. In current versions of Otter this lives in the app's settings, often under a "Meetings", "Notetaker", or "OtterPilot" area, as a toggle for automatically joining calendar meetings.

• Open Otter on the web or in the app and go to Settings (check the app's settings if the layout differs from this).
• Look for the auto-join / automatic notetaker option and turn it off.
• If there is a per-meeting or per-calendar setting, disable it there too so no individual events stay opted in.

Step 2 — Disconnect the Google or Microsoft calendar

Disconnecting the calendar cuts off how Otter learns about your meetings in the first place. Even with auto-join disabled, a connected calendar is what lets the bot see and queue future events, so removing that link is the more durable fix.

• In Otter, find the connected accounts or calendar section (commonly under Settings, "Apps", or "Integrations" in current versions).
• Disconnect the Google or Microsoft calendar you linked when you signed up.
• If you connected more than one calendar, disconnect each one — Otter can watch several.

Disconnecting inside Otter stops it reading your calendar going forward, but it does not always revoke the permission you granted on the Google or Microsoft side. Step 3 closes that.

Step 3 — Revoke app access and remove it from Zoom or Teams

Revoking access in your Google or Microsoft account is what fully withdraws the permission Otter was granted, independent of Otter's own settings. This is the step that matters most if you no longer trust the connection, because it stops working even if Otter's in-app toggles are wrong or reset.

Google Workspace or personal Google account

In current versions, open your Google Account security settings and find the list of third-party apps with account access (often labelled "Your connections to third-party apps & services" or "Third-party apps with account access"). Select Otter and remove its access. This revokes the calendar and profile permissions you granted.

Microsoft 365 or personal Microsoft account

In your Microsoft account, open the privacy or security area that lists apps and services you have given access to, find Otter, and remove it. On a work Microsoft 365 account, an admin may need to do this — see the admin section below.

Remove the app from Zoom and Teams

• Zoom: in the Zoom App Marketplace, open your installed apps, find Otter, and uninstall it (check Zoom's current app management screen if the path differs).
• Microsoft Teams: open your app list, locate Otter, and remove it; a Teams admin may control whether it can be re-added.

Admin-level removal (organization integration)

On a work account, some Otter connections are installed at the organization level and cannot be removed by an individual user. If you keep seeing the bot after doing everything above, the integration was almost certainly added by an admin for the whole workspace — you will need their help.

• In Google Workspace, an admin manages connected apps and OAuth access from the Admin console's security or app-access controls.
• In Microsoft 365, an admin manages enterprise applications and app permissions from the Microsoft admin and Entra (identity) admin centers.
• In Zoom, an account admin controls which Marketplace apps are pre-approved or installed for the organization.

Illustrative example. You disable auto-join, disconnect your calendar, and revoke Otter in your personal settings, but the bot still appears in a recurring team standup. That usually means the meeting organizer or an admin added Otter at the meeting or org level — ask them to remove it there, because your account-level changes cannot override an org-level integration.

Delete or retain existing data

Removing Otter's access stops new recordings but does not delete transcripts it already made — those stay in the Otter account until you remove them. Decide deliberately whether to keep or delete past conversations before you consider the job finished.

• To keep records, export the transcripts you need before deleting anything or closing the account.
• To remove them, delete the individual conversations in Otter, or delete or close the account if you want everything gone.
• On a work account, past recordings may be retained under company policy — check with your admin rather than assuming deletion is up to you.

Transcribe a finished recording without a meeting bot

If your goal was notes without a bot sitting in the call, you can transcribe a recording after the meeting instead of sending an assistant to join it live. TranscribeThis is upload-first: you record or export the meeting audio, upload the file, and it is processed afterwards — nothing joins the call as a visible participant.

• Record the meeting with your platform's own built-in recording, or export the audio you already have.
• Upload that file here; the first 5 minutes transcribe free with no account (files up to 50 MB).
• Review the draft, correct names and numbers, and export TXT, DOCX, PDF, SRT, or VTT.

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Related resources

Reviewed by the TranscribeThis product team · Last updated: July 2026